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Executive Assistant Senior

San Francisco, CA

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Executive Assistant, Senior','18001Z3','Looking for a chance to do meaningful work that touches millions? Come join the hardest working, nonprofit health plan in California and help us shape the future of health care. **MEMBERS ONLY**SIGN UP NOW***. is focused on transforming health care by making it more accessible, affordable and customer-centric. Being a mission-driven organization means we do much more than serve our 3.5 million members: we were the first health plan in the nation to limit our annual net income to 2 percent of revenue and return the difference to our customers and the community, and since 2005 we have contributed more than million to the **MEMBERS ONLY**SIGN UP NOW***. Foundation to improve community health and end domestic violence. We also believe that a healthier California begins with our employees, so we provide them with resources to develop and maintain a healthy lifestyle through our award-winning wellness program, Wellvolution. We're hiring smart thinkers and doers who want to work for a leader and innovator in the challenging, ever-changing healthcare space. Come and help us make health care better for everyone.','!*!Description: Reports to the Senior Vice President of Employer Markets. The responsibilities of the EA include, but are not limited serving as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive. The EA also serves as a liaison to the executive leadership team; monitors and responds to emails, heavy scheduling and calendaring meetings; organizes and coordinates executive outreach; and oversees special projects. The EA must be highly intelligent, creative, agile and nimble, and enjoy working in an entrepreneurial environment that is member-driven, results-driven, and service oriented. The ideal individual will have the ability to exercise good judgment and high level of discretion, with strong written and verbal communication, scrupulous administrative and organizational skills, and the ability to maintain balance among multiple competing priorities. The EA position requires the ability to work independently as well as within a team environment on projects from inception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Executive Support:Completes a broad variety of administrative tasks including managing an extremely active calendar; composing and preparing correspondence; arranging meeting agendas; monitors and responds to emails; scheduling and calendaring meetings.Sets up meeting files, presentation development, sets meeting agendas, prepares promotional materials, has a strong command of Microsoft Excel and PowerPoint; researches required information or background on organizations and individuals; prepares travel arrangements, expense reports, plans/coordinates and ensures the senior executive’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to the executive.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Consults with the executive in determining appropriate course of action, referral, or response; communicates directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities.Provides a bridge for clear communication and maintains credibility, trust and support between the office of the executive and the internal staff.Works closely and effectively with the executive to keep the leader well informed of upcoming commitments and responsibilities and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keeps the executive updated.Drafts acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the executive's ability to effectively lead the organization. Prioritizes conflicting needs; handles all matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Office Management:Serves as the day-to-day manager of office logistics; manages accounts receivable and payable, maintains office supplies, mail processing, and manages office protocols including IT, equipment, phone protocols, etc.Performs several high-level review functions including department financial performance against budget, and processing payment for vendors and related service contracts; sets up internal systems and protocols ensuring standardization of processes and a high level of efficiency.','!*!Qualifications:The EA must be both service-oriented and a behind-the-scenes leader; the ideal candidate is able to effectively manage multiple projects and tasks simultaneously; must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment; must possess a positive, can-do attitude and value continuous professional development.  He/She must possess good judgment, attention to detail and a keen sensitivity and responsiveness to the executive's needs and requests.The EA is required to work executive hours and must be willing to work non-business hours when needed for special projects or events; must have excellent communication skills, both verbal and written, and work with a sense of urgency while applying a well-honed attention to detail.At least 7-10 years of increasing professional level responsibility in executive support for C-level executives. Expert proficiency with Microsoft Office applications, electronic communications, and IT savvy is required. Education/Requirements: Requires a Bachelor's degree or equivalent work experience in administrative services. Experience in coordinating and providing support to large complex projects.','!*!Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork – Activity level: Sedentary, frequency most of work day.Please click here for further physical requirement detail. ','!*!Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork – Activity level: Sedentary, frequency most of work day.Please click here for further physical requirement detail. ','','Administrative Services','United States of America-California-San Francisco','','Markets','Full-time','Aug 9, 2018','External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.','Executive Assistant, Senior

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